Schedly vs Fireflies.ai
Fireflies.ai records and transcribes meetings — but you still need a separate scheduling tool to book them, a separate video tool to run them, and a separate place to store the notes. Schedly combines all three: scheduling, HIPAA-eligible video, and AI meeting notes in one platform. Here is how they compare.
Independently researched. No sponsored rankings.
Which is right for you?
Skip to the part that matters for your situation.
Choose Schedly if you...
- Need scheduling + video + AI notes in one platform
- Work in healthcare and need a HIPAA BAA
- Need structured clinical notes (SOAP, DAP, BIRP) — not just summaries
- Want to replace multiple tool subscriptions with one
- Don't want to depend on Zoom to run meetings
Stick with Fireflies.ai if you...
- Your team is already on Zoom and you only need meeting notes
- You need deep team meeting search and comment collaboration
- You want a generous free meeting-notes tier with no scheduling needs
Even in these cases, we recommend trying Schedly Free — migration takes 30 minutes and your calendar stays untouched.
The features that matter most
The specific areas where Schedly delivers meaningfully more value.
Scheduling + video + AI notes in one platform
Schedly handles the entire meeting lifecycle: client books via your scheduling link, session runs via Schedly Video, AI notes are generated automatically. Fireflies only covers the notes — you still need Calendly or another tool to book the meeting and Zoom to run it.
HIPAA-eligible for clinical and healthcare use
Schedly offers a signed Business Associate Agreement for healthcare customers. Fireflies's BAA requires an enterprise plan. For therapists, health coaches, and telehealth providers, Schedly's integrated HIPAA eligibility is a significant advantage.
Clinical note formats — SOAP, DAP, BIRP
Schedly generates structured clinical notes in SOAP, DAP, and BIRP formats from session recordings. Fireflies generates general meeting summaries — not structured clinical documentation.
One subscription covers everything
Schedly replaces your scheduling tool + video tool + transcription tool + notes tool. Fireflies is one additional subscription on top of tools you already pay for.
Every feature compared.
No marketing spin. Just what each platform actually includes.
SchedlyFireflies.aiWhat you actually pay
No hidden fees. No enterprise gatekeeping.
SchedlyBest ValueUnlimited bookings · 1 event type · calendar sync
Everything + SMS, payments, HIPAA, team routing
Fireflies.aiFree · Pro $10/seat/moEven in its best cases, we recommend trying Schedly Free before committing.
Pricing based on publicly available plan information. Verify current pricing at each vendor's website before purchasing.
Start Free — See the Difference"For professionals who need scheduling + video + AI notes in one HIPAA-eligible platform — particularly in healthcare, coaching, and professional services — Schedly is the complete solution. Fireflies is the right choice for teams that want to add AI notes to an existing Zoom-based meeting infrastructure without changing their scheduling or video setup."
Switching is embarrassingly easy.
Your calendar stays untouched. Your existing meetings survive. Your clients get a better experience from day one.
Create your Schedly account
Sign up at schedly.io — no credit card required. Connect your Google or Outlook calendar with one click. Schedly reads your availability in real time without touching existing events.
Set up your event types
Recreate your event types in Schedly (or use the import tool if switching from a supported platform). Configure your availability, durations, and intake questions exactly as you had them.
Swap your booking links and go live
Replace your old booking URLs in your email signature, website, and outreach with your new Schedly link. Your clients see a cleaner, branded booking page — no Schedly badge on Pro.
Frequently asked questions
For users who need scheduling + video + AI notes integrated, yes. Schedly handles the entire meeting lifecycle. Fireflies.ai is a meeting notes layer that requires existing scheduling and video infrastructure.
No. Fireflies generates general meeting summaries. Schedly generates structured clinical notes in SOAP, DAP, and BIRP formats specifically designed for healthcare documentation.
Schedly Pro at $24/month replaces Fireflies + your scheduling tool + your video tool. Most users save money by consolidating to Schedly.
Fireflies.ai vs Schedly: Notes-Only vs Full Meeting Platform
Fireflies.ai records, transcribes, and summarizes meetings run through Zoom, Google Meet, or Teams -- and its free tier is genuinely generous. The limitation is scope: Fireflies covers only one layer of the meeting lifecycle. You still need a scheduling tool to book the meeting, a video platform to run it, and somewhere to store clinical or professional notes. Schedly is the single platform that handles all three, with HIPAA eligibility and structured clinical documentation built in.
Where Schedly Pulls Ahead for Healthcare and Professional Services
The decisive differentiator is clinical documentation. Fireflies generates meeting summaries designed for business use -- action items, key topics, follow-ups. It does not generate structured clinical notes in SOAP, DAP, or BIRP format. For therapists, health coaches, telehealth providers, and healthcare practitioners who need documentation that meets clinical and regulatory standards, Schedly's AI clinical notes are purpose-built for that use case. Fireflies is not. Additionally, Schedly's HIPAA BAA is available on Pro plans without enterprise pricing -- Fireflies requires enterprise for BAA coverage.
The Real Cost Comparison
Fireflies Pro is $10/seat/month -- seemingly cheap until you add Calendly or similar at $16/seat/month and a Zoom subscription at $15/month. A three-tool stack for scheduling + video + notes runs $40+ per user monthly. Schedly Pro at $24/month covers all three. For individual practitioners and small teams, the consolidation math is straightforward. The Schedly free plan also covers core scheduling and video at no cost, providing a full evaluation path before any payment commitment.
Related Schedly resources
Stop Losing Bookings to
Scheduling Friction.
Schedly puts your calendar to work around the clock. Every lead, every client, and every meeting lands exactly where it should, automatically.