How to Switch from Calendly to Schedly
Switching from Calendly to Schedly takes about 30 minutes and requires zero technical expertise. This guide walks you through every step — from setting up your Schedly account to replacing every Calendly link and canceling your subscription. Thousands of businesses have made this switch and the process is straightforward.
Complete migration guide
Follow these steps in order. Each takes 2–5 minutes.
Create your Schedly account
Go to schedly.io and create your free account. No credit card required. Use the same email address you use for Calendly to keep things consistent across your scheduling stack.
Start on the free plan — you can evaluate Schedly fully before upgrading to Pro.
Connect your calendar
Connect your Google Calendar or Outlook Calendar to Schedly. Schedly will automatically read your existing calendar availability, including events from all connected calendars. This prevents any double-bookings from day one.
Connect all calendars you want Schedly to check for conflicts — personal and work calendars both.
Recreate your event types
In Schedly, create an event type for each event type you have in Calendly. Set the name, duration, location (video link, phone, in-person), buffer times, and availability windows to match or improve on your Calendly configuration. Schedly's free plan includes unlimited event types — unlike Calendly's free tier.
Take this opportunity to audit your event types. Delete old ones you no longer use and consolidate where possible.
Configure intake form questions
If your Calendly events include intake questions, recreate them in Schedly's intake form builder. Add the same fields — or better ones. Schedly supports text fields, dropdowns, checkboxes, file uploads, and required field designation.
Consider adding questions you wish you'd always asked but never did in Calendly.
Set up notifications and reminders
Configure your email confirmation and reminder timing in Schedly. Enable 24-hour and 2-hour reminders as a baseline. If you're on Schedly Pro, enable SMS reminders — the most effective no-show reduction feature.
For high-value appointments, enable multiple reminders: 24 hours, 2 hours, and 15 minutes before.
Run a test booking
Before replacing your Calendly links, book a test appointment with yourself using your Schedly booking link. Confirm the confirmation email, reminder timing, and calendar event look exactly as expected.
Test from a mobile device — most of your clients will book on their phone.
Replace your Calendly links
Now replace every Calendly link with your new Schedly booking link. Check: your website's 'Book a call' buttons, your email signature, your LinkedIn profile, any automated email sequences (HubSpot, ActiveCampaign, etc.), and your social media profiles.
Use a simple redirect on your website so any old Calendly links you've shared get redirected automatically.
Cancel your Calendly subscription
Once your Schedly booking link is live and you've confirmed everything works, cancel your Calendly subscription. Go to Calendly → Account → Billing → Cancel subscription. Your account stays active until the end of your billing period.
Export any booking history you want to keep from Calendly before canceling — just in case.
What transfers — and what doesn't
A clear-eyed look at what moves to Schedly and what you'll need to handle manually.
What you gain by switching to Schedly
Unlimited event types for free
Calendly Free limits you to a single event type. Schedly Free includes unlimited event types — making it genuinely useful from day one without a paid plan.
SMS reminders at a lower price
Schedly Pro at $24/month includes SMS text reminders. Calendly requires a higher-tier plan to unlock SMS, meaning you pay more for the same functionality.
No brand tax for removing Calendly branding
Schedly Pro removes all Schedly branding from your booking pages. With Calendly, custom branding requires their higher-tier paid plans.
Payment collection at a lower price
Schedly Pro includes native Stripe integration for collecting deposits or full payment at booking. Calendly's payment collection feature is available on comparable plans but at a higher price point.
Watch out for these migration gotchas
Don't cancel Calendly until Schedly is fully live
Keep both accounts active during your transition period. Replace links one by one and confirm each works before canceling Calendly.
Update all automated email sequences
If you have email automation in HubSpot, ActiveCampaign, or other tools that include your Calendly link, update those templates before they send with the old link.
Alert your team if you use team scheduling
If your Calendly account includes team members using Calendly links, coordinate the switch so all team members move simultaneously.
Why Thousands of Businesses Are Switching from Calendly to Schedly
Calendly's name recognition is its biggest strength — and its biggest trap. Many businesses stick with Calendly not because it's the best option, but because it's the one they know. When you examine the actual feature differences — unlimited event types, SMS reminders, payment collection, and pricing — Schedly delivers more value at every plan tier. The switching cost is about 30 minutes of your time.
The Most Common Calendly Frustrations That Drive Switches
The most frequent reasons businesses switch from Calendly to Schedly: hitting the one-event-type limit on the free plan, discovering that SMS reminders require a more expensive Calendly plan, or wanting payment collection without another plan upgrade. Schedly Pro includes all three features at $24/month — typically $20-40 less per month than the equivalent Calendly plan tier.
What You Won't Miss About Calendly After Switching
Most businesses who switch report they don't miss anything substantive about Calendly after the first week on Schedly. The core scheduling experience is equivalent. The booking page quality is comparable or better. The features they didn't have on Calendly — SMS reminders, unlimited event types free, lower-cost payment collection — are immediate improvements. The only adjustment is updating your links and booking page URL, which takes about 15 minutes.
Common migration questions
Stop Losing Bookings to
Scheduling Friction.
Schedly puts your calendar to work around the clock. Every lead, every client, and every meeting lands exactly where it should, automatically.